Questions answered in this file

Which date belongs in a file name?

Choose and document one meaning, usually a known document date. Keep receipt and scan dates separately and never invent an unknown date.

Should I rename agency originals?

Preserve original names in the inventory and retain as-received packages. Locally named access copies can use a documented crosswalk.

What is a stable identifier?

It is a label that remains attached to the same source item even if its description changes, allowing citations and derivatives to stay connected.

Should personal names appear in every file name?

Use only what is necessary. File names can expose sensitive information in screenshots, sync logs, and shared folders.

Are identical files safe to delete?

Do not assume that. Identical bytes can have different provenance or receipt histories; review the inventory and preserve relevant context first.