Questions answered in this file

Why does one person's name appear differently in records?

Clerks and others recorded names as heard or read, and nicknames, married names, anglicization and transcription errors all introduce variation.

Is a matching name enough to link two records?

No. Confirm the link with other identifiers such as birth date, address, relatives or occupation, and record which details agree.

How do I search for spelling variants?

Keep a variant list and use each database's wildcard or sound-alike tools, checking the help pages because systems behave differently.

What should I do if records suggest an identification?

Share your evidence privately with the investigating agency or medical examiner rather than announcing a possible identification publicly.

Should I correct misspelled names when quoting a record?

Quote the name exactly as written and add a note explaining the variant, so readers can see the original record accurately.